Required administrative formalities

If you’re going on an exchange or doing an internship abroad, you’ll need to register with the Université Bourgogne Europe at the time of your official registration before your departure.

If you are a Crous’s scholarship holder, please specify this when you register for your course program, so that you don’t lose your Crous funding for non-attendance at classes.

If you’re going abroad as part of your studies or internship, you can continue to receive your Crous’s grant on a monthly basis. If this is your case, don’t forget to fill in your Crous student file.

If you’re going abroad as part of an exchange program, you’ll need to register with your host university once you arrive. To find out how, visit the partner university’s website and, if necessary, contact their international relations office.

Ask your host university about any language courses they offer.

Contact your host establishment for information and advice on accommodation.

If you are participating in an exchange, you may be able to book accommodation in the halls of residence of our partner universities when you apply to your host university. You are free to accept or refuse this offer.

If you refuse the offer of accommodation from our partner university, if no accommodation is offered, or if you are going on an international mobility program without the possibility of reserving accommodation, you must find your own accommodation.

To help you find accommodation, you can:

• consult the social networks and websites of the partner university’s student associations;
• contact the Erasmus Student Network (ESN) in your host city if you’re going to a European country which takes part in the Erasmus+ program, which is co-financed by the European Union;
• consult the French platforms for renting abroad:
  • quoloc.com, which boasts numerous filters and search criteria to help you find that rare gem;
  • erasmusu.com, very easy to use to find the ideal room and roommates in your destination country;
  • roomlala.com, which lets you refine your search with the number of roommates you want, and communicate directly with the owner via the platform’s messaging system;
• consult rental ad sites in the host country;
• consult the various forums on the subject.

• Check that your identity card and/or passport are up to date and valid throughout your stay abroad.
• Check several months in advance whether you need to apply for a visa and/or residence permit (for study or work purposes) if required by your status or the host country.

MOBILITY TO A COUNTRY IN THE EUROPEAN UNION (EU), THE EUROPEAN ECONOMIC AREA (EEA) OR SWITZERLAND

• If you are a French national or a citizen of another EU member state, you can enter, study, work and reside in EU or EEA countries or in Switzerland simply by presenting your valid identity card or passport. You do not need a residence permit. However, after 3 months’ residence, the host country may require you to register with the relevant local authorities (usually the local town hall or police station). Check with the consulate or authorities of your host country before your departure or during the first 3 months of your arrival. Good to know: EU citizens are entitled to apply to the local authorities for a European residence permit once they have settled in the host country (not compulsory).
• If you hold the nationality of another country, you will certainly need to apply for a visa and/or residence permit: you should contact your country’s embassy or consulate in the host country for information on entry and residence requirements. ATTENTION: contrary to popular belief, non-European students residing in France (with a French visa or residence permit) may not live, study or do an internship in another EU country or Schengen area for more than 3 months. Make sure you get all the information you need and apply for a visa to enter this European country.

MOBILITY TO A COUNTRY OUTSIDE THE EU, EEA OR SWITZERLAND

• Whatever your nationality, you must find out about visas and work permits from the Embassy or the consulate of that particular country based in France and/or in your country of origin.

For further information, please consult:

• the European Union website;
• the website of your destination country’s embassy, based in France and/or in your country of origin, to see if you need a visa or work permit in order to carry out your mobility;
• the website of your country’s embassy based in the country where you wish to carry out your mobility;
• the Immigration and citizenship and Immigration to Québec websites if you’re moving to Canada.

Start the consular procedure as soon as possible, as it can take several weeks or even months.

Students who need a visa or residence permit should apply as soon as they receive their letter of admission to the partner university or their internship agreement.

Study abroad

•  Mandatory: health insurance.
• Optional, but strongly recommended: accident, civil liability and repatriation insurance.

Internships

• Mandatory: health, repatriation and liability insurance.
• Optional, but strongly recommended: workplace accident and occupational illness insurance. Check with your faculty/school/institute at Université Bourgogne Europe to see if you already have these coverages.

Health insurance

EU, EEA, Switzerland

• For a mobility project within the EU, EEA and Switzerland, apply for a European Health Insurance Card (EHIC) from your social security organization. However, this coverage may not be sufficient, particularly in the event of repatriation or specific medical intervention: additional health insurance may prove very useful.

Countries OUTSIDE the EU, EEA and Switzerland

• You need to take out private health insurance to make sure you’re covered. Your protection abroad may vary depending on your host country. To find out about the health insurance and complementary health insurance you need, contact your social security organization or your mutuelle (supplementary coverage organization).

For more information on insurance in EU and non-EU countries, visit Ameli.fr.

Workplace accident insurance

This insurance is intended for students on internships and covers damage resulting from accidents caused to employees in the workplace. There are several ways in which you can benefit from national legislation on workplace accident coverage. To guarantee full coverage, you may wish to take out workplace accident insurance.

Third-party liability

Civil liability insurance covers damage caused by the participant during his/her mobility stay. Check with your host organization to find out whether it has liability insurance covering interns or students. If your host establishment does not have such a policy, you will need to ask your usual insurance company to extend liability coverage to the geographical area you will be visiting.

If you have any questions about the insurance you need to take out to go abroad, you can contact your social security organization and your mutuelle (supplementary insurance company).

Registration on the Ariane application

All UBE students – whether French or international – must register online using the Ariane application on the France Diplomatie website before going abroad, in order to be reported to the French authorities abroad.

Once you have entered your details on Ariane:

• you will receive safety recommendations by e-mail if the situation in your host country warrants it;
• you will be contacted in the event of a crisis in your destination country;
• the contact person you have designated can also be notified if necessary.

Register of French nationals living outside France

If you have French nationality and will be staying abroad for more than 6 consecutive months, we recommend that you also register with your French Consulate General, which is responsible for the defense and protection of French nationals.

This process is free, voluntary and non-binding. It can be very useful, for example, to obtain a passport renewal or in the event of the implementation of a security plan in the country (natural disaster, epidemic, etc.).

For further information, please consult:

• the website of the French Embassy or Consulate of the country you are visiting;
• the France Diplomatie website, under Services aux Français and Conseils aux voyageurs.

Non-French nationals

If you are not of French nationality, check with the embassy of your country of origin in the host country to see if similar schemes have been set up.

It’s essential to find out about health and safety conditions in the host country. You’ll find all the information you need on the website of the French Ministry of Europe and Foreign Affairs.

If you’re planning to do an internship abroad, you should also find out about the conditions for hosting interns: compulsory, optional or customary compensation, the amount of this potential compensation, interns’ rights, and so on. To do this, visit the Euroguidance website, which provides detailed information for the 27 countries of the European Union, Iceland, Liechtenstein, Montenegro, Norway, Serbia, Switzerland, Turkey and the United Kingdom.